A practical planning worksheet
Compare moving quotes on the same terms.
Two moving estimates can describe different jobs even when both show the same pickup and destination. Use this worksheet to compare the work, timing and charges in each written estimate before choosing a mover. It works for a Jacksonville move or a move elsewhere in Florida; confirm the terms that apply to your particular route.
Start with one description of the move.
- Inventory: list large furniture, approximate box counts, fragile pieces and any specialty items. Include photos when requested.
- Route: provide pickup, delivery and additional stops. Describe stairs, elevators, loading space and the walk between the vehicle and each door.
- Schedule: share preferred dates, building moving hours and any deadline for receiving keys or vacating the property.
- Requested work: identify packing, furniture disassembly, transport, loading, unloading and setup separately.
Your comparison worksheet
| Compare | What to confirm | Quote A | Quote B |
|---|---|---|---|
| Company and reference | Company name, contact and written estimate reference. | ||
| Move date and route | Pickup, delivery, extra stops and arrival or delivery windows. | ||
| Inventory and access | The same item list, floors, stairs, elevator window and loading distance. | ||
| Crew and equipment | Number of movers, vehicle or labor-only service and equipment included. | ||
| Pricing method | Hourly, fixed or another stated basis; ask which amounts are estimates. | ||
| Minimum and time rules | Minimum booking, when time begins and ends, and any rounding. | ||
| Travel and transport | Travel, mileage, fuel, tolls and how they are treated in the quote. | ||
| Packing and supplies | Rooms or items to pack and which materials are included. | ||
| Furniture and specialty work | Disassembly, reassembly and any work needing separate review. | ||
| Other charges and exclusions | Extra stops, storage, taxes or other charges if applicable; work excluded. | ||
| Payment and changes | Amount and timing due, cancellation terms, and how scope changes are approved. | ||
| Protection and support | Written protection options, exclusions and the support or claims contact. | ||
| Quoted total | Total as written and every amount still awaiting confirmation. |
Resolve the gaps before comparing totals.
A blank line does not mean a service is free or included. Ask the company to explain what is covered and update the written estimate if necessary. If one quote includes packing and another expects you to pack everything, compare the scope first. Keep separate rental-truck, portable-container or storage charges in your overall budget when arranging labor-only help.
For an hourly quote, confirm the crew rate and minimum before estimating labor: the quoted crew rate multiplied by the applicable billable hours gives a labor subtotal, with other confirmed charges considered separately. An estimated duration can change. Do not treat a worksheet calculation as a fixed-price agreement.
Questions to send back to the mover
- Does this estimate cover the inventory, access and extra stops I supplied?
- Which services or charges remain unconfirmed, and what information do you need?
- What happens if the inventory, building access or schedule changes?
- Where are the payment, cancellation and protection terms recorded?
Read our Jacksonville moving-cost guide for the factors that change a crew plan. For a difficult furniture route, use the furniture-moving guide; for stairs and elevators, see apartment-moving preparation.
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Prepared by Jacksonville Elite Movers • Updated October 7, 2026 • jaxmov.com/moving-quote-comparison
This worksheet organizes information from your estimates. It does not replace the mover’s written quote or agreement.
